Field Operations Coordinator - Seasonal | Polar Jobs
92 open Jobs

Polar Field   Fairbanks, Alaska, USA

Field Operations Coordinator - Seasonal

Tech, Industries, Private sector
3 months ago

Job Summary

The Alaska Field Coordinator is responsible for all aspects of Fairbanks warehouse operations as well as supporting Alaska field operations. The position will backstop and support other operations staff associated with gear allocation, truck deployments and communications support. The position has a heavy emphasis on warehouse tasking and other activities in Fairbanks with the possibility on occasion to deploy to remote areas in Alaska to support research teams conducting field activities.

Essential Duties/Responsibilities:

Warehouse and Science Support Operations


 Support Fairbanks warehouse Ensure the physical building is maintained and kept in a safe and orderly manner.

  • Support the inventorying of gear and other equipment. Ensure equipment and materials are secure, maintained, and tracked per ARO
  • Track and update check out and check in of all inventories using online
  • Repair gear including sewing of tents, sleeping bags Clean all items upon return from the field.
  • Support vehicle operations including issuing, maintenance, logbook & insurance compliance for NSF fleet, as well as coordination of leased vehicles for research and construction
  • Serve as an expeditor for local pick-ups of supplies and materials from vendors and other
  • Provide vehicle
  • Coordinate the fueling and cleaning of fleet
  • Identify preventative and corrective maintenance of returned
  • Support the issue and resupply of first aid
  • Support communications equipment and the charging and issue of satellite phones and
  • Facilitate customer support with gear and truck pick-up and drop-off at the Fairbanks

Science Support Operations

  • Work closely with Alaska Operations staff to ensure the necessary equipment is staged and ready for research
  • Aid field operations including field camp put-ins, truck shuttles, and other field
  • Work with staff to assist with construction project tasking such as staging of materials, resupply for field crews, shipping/receiving, and
  • Maintain Alaska web-based information sharing documents including gear tracking &

Other duties

  • Oversees the receipt and reporting for all warehouse
  • Maintains local vendor accounts including receiving and
  • Maintain good working relationships with local vendors and
  • Use a computer for word processing, spreadsheets, database, as well as scheduling software applications to prepare correspondence, reports, schedules, and other documents related to the
  • Follow all PFS Denver and Fairbanks office procedures for timekeeping, calendaring and sharing information
  • Respond promptly to all phone and e-mail communications.
  • Other tasking and duties as
  • 3 years of experience traveling and working in remote field operations/logistics in Alaska
  • Proficient in Microsoft Office, (Word, Excel, Teams)
  • Strong written and verbal communications skills
  • Gear repair skills particularly sewing of tents, sleeping bags and other camp equipment
  • Warehouse and operations experience
  • Ability to follow direction, prioritize and meet strict deadlines in a demanding environment
  • Valid Driver’s License, may drive company vehicle for errands, pick-up of supplies,
  • This position is recruited as a ‘Fairbanks local hire only’
Preferred Experience:
  • Logistics, supplier, shipping, warehouse and/or mechanical, construction experience in addition to science and research team support in the field is desired.
  • Able to maintain flexibility and a positive attitude in a dynamic, challenging
  • Ability to adapt to changing conditions, switching strategies as appropriate and generates new solutions; deals maturely with frustration and disappointment; Integrates changes quickly and
  • Shows understanding, friendliness, courtesy, tact, empathy, concern, and politeness to others; develops and maintains effective relationships with others; may include effectively dealing with individuals who are difficult, hostile, or distressed; relates well to people from varied backgrounds and different situations; is sensitive to cultural diversity, race, gender, disabilities, and other individual differences.
  • Ability to plan and organize daily tasks with minimal
Physical Requirements:
  • Complies with applicable safety, environment, health, and waste management policies and
  • Must be able to work in a stressful and cold
  • Able to stand up to 12 hours.
  • Able to lift to the safety regulation minimum from the floor to a table or cart in a safe
  • Reasonable accommodations may be made to enable individuals with disabilities to perform essential
  • This position is located in Fairbanks, Alaska.
  • Deployment to field camps and remote locations for up to one

o Transportation to field camps. will depend on the flight schedule and availability of company vehicles.

  • PFS pays all expenses while in and travelling to and from the field
  • PFS cannot guarantee flight dates/times.
Working Environment/Conditions:
  • During deployment to the field, living and working in a small, communal environment, you must be able to establish and maintain effective relationships with others during and after working hours.
  • When travelling and working at field sites, employees will sleep in insulated huts, dorms, hotels, or other types of community At times these sleeping conditions could be extremely cold (below –20 F) or hot (above 80 F).
  • You should expect a roommate during all
  • Food may come from restaurants, be self-made or provided by a cook; options may be
  • Showers, laundry, and other common amenities may be restricted or not available for periods of time due to unforeseen circumstances such as power/water restrictions, equipment maintenance or system
  • Required to perform strenuous work outside, at high elevation on various jobs in extreme cold weather conditions for long hours. Outdoor working conditions are
  • Basic telephone and internet services may be limited or non-existent at
  • Work environments may include exposure to confined spaces and/or exposures to edges requiring the use of fall restraint. Job tasks may include physical activities such as standing for extended periods of time, walking, lifting and/or carrying an object more than 50 pounds, climbing, balancing, crouching, stooping, or kneeling, and/or repetitive
Work Schedule:
  • The standard work week is flexible and hours are based on tasking priorities with no more than 30 hours scheduled per week during the business hours of 9:00a.m.- 5:00p.m., Monday-Friday. During the course of the season, there may be weeks where no work is assigned.
  • Dependent on daily, weekly tasking, the position may also be expected to work a split shift or fewer hours than a regular 8 shift when in the Fairbanks warehouse.
  • Schedule will vary based on needs and requirements of science projects to include working 8+ hour days, weekends and/or evenings when deployed to the
  • The timeline for the position may vary depending on project and tasking priorities, e., April 15-September 1. The position is capped at a maximum of 500 hrs. for the 2024 season.
  • When in the field, the schedule will be dependent on the needs of the camp or research


Disclaimer: Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.