Project Assistant for the coordination of the EU project Arctic PASSION (m/f/d) | Polar Jobs
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Alfred Wegener Institute Helmholtz Centre for Polar and Marine Research   Bremerhaven, Germany

Project Assistant for the coordination of the EU project Arctic PASSION (m/f/d)

Science & Academic
6 months ago


Arctic PASSION ( is an innovative pan-Arctic Observation and Monitoring action that rises to the challenges of climate change facing the people living and working in the Arctic, and to European society at large. Through a set of ground-breaking activities, we work to integrate and improve existing Arctic observing system elements. Among these are new observations and services and the improvement of data interoperability.

Arctic PASSION is an EU-H2020 project started in July 2021 and funded with 15M€ over four years. It is coordinated by the Alfred Wegener Institute (AWI) and involves over 40 partner organisations and external collaborators across Europe and the world. The project structure includes ten work packages, a Steering Group, an Advisory Board and an Ethics Board. The project team involves natural and social scientists at all career levels from early career to senior scientists, and six indigenous communities in the Arctic.



The complexity of the project, the variety of the tasks, and the cultural and international diversity of the team members require careful coordination of the project activities. The Project Coordination Team at AWI is composed of the principal scientist and project coordinator Dr. Michael Karcher, the project manager Dr. Luisa Cristini and the finance and administrative manager Ms. Tordis Hellmann.

We are looking for a Project Assistant for the period April – September 2024 to support us with the many tasks the coordination of a large international collaboration such as Arctic PASSION entails. In particular we need support for the organisation of the project General Assembly 2024, which will take place in June 2024 in Inari, Finland, and for the preparation of the project’s second Periodic Report for the European Commission due July 2024.

Some examples of tasks include (but are not limited to):

  • Event organisation and assistance, both in-person and online (e.g., project General Assembly, workshops, team meetings)
  • Desktop research (e.g., references/literature review)
  • Document management (e.g., drafting, editing, compiling, repository curation)
  • Communication with internal/external stakeholders (e.g., preparation of guidelines, memos, materials for partners/the EU)
  • Note-taking and transcripts of audio recordings
  • Database curation (e.g., publication lists, outreach activities, meeting participants)
  • Visualisation and presentation of project data and information (e.g., powerpoint presentations, basic infographics)
  • Enrolled in a university programme (natural or social sciences)
  • Residence in Germany
  • Fluent English (written and oral)
  • Basic ICT and digital literacy (e.g., ability to use office software such as MS Word, Powerpoint, Excel, web-based tools such as search engines, cloud services)
  • Interest in polar regions and related science themes (incl. ongoing changes in weather and climate as well as societal and economic conditions in polar regions)
  • Team-minded
Further Information:

We offer a dynamic international environment and the opportunity to learn about the latest science developments in Arctic and Polar sciences through the project and the organisation, while also getting a good grasp of what it takes to run large international scientific collaborations, including tools and methodologies for professional project management.

The place of employment will be Bremerhaven, 27570, but the actual work can be home-based provided a stable and fast internet connection.

Work time: Flexible ca. 30-40 hours/month depending on the candidate’s availability.

Salary: 12,41€/hour (before taxes)

Work period: April – September 2024

You are interested?

Then please send us your application with Cover letter an CV (with all documents merged into one PDF file) by e-mail to: Dr. Luisa Cristini (

The vacancy will remain open until a suitable candidate is found; however, the first round of applications will be reviewed two weeks after publication of the vacancy on the institute’s website.

For further information please contact Dr. Luisa Cristini (, +49(471)4831 1681).



Alfred Wegener Institute Helmholtz Centre for Polar and Marine Research