Privacy Policy

Privacy policy

1. Scope of application

This data protection declaration is intended to inform users of this website about the type, scope and purpose of the collection and use of personal data by the website operator Polar Journal AG in accordance with the Federal Data Protection Act and the Telecommunication Act in Switzerland.
Polar Journal AG takes your data protection very seriously and treats your personal data confidentially and in accordance with the statutory provisions.

2. How do we collect personal data?

• Directly: We obtain personal data directly from individuals in a variety of ways, including obtaining personal data from individuals who provide us with their business card, complete our online forms, subscribe to our newsletters, register for webinars, attend meetings or events we host, or visit our offices. We may also obtain personal data directly when, for example, establishing a business relationship, performing professional services through a contract or through our hosted software applications.
• Indirectly: We obtain personal data indirectly about individuals from a variety of sources, including recruitment services and our clients. We may attach personal data to our customer relationship management records to better understand and serve our business clients, prospects, subscribers and individuals, satisfy a legal obligation, or pursue our legitimate interests.
  
  

Visitors to our websites – We may receive personal data when you visit our website. 

Visitors to events – We may receive personal data when you attend events organized or co-organized by us.

3. What categories of personal data do we collect and for what purposes?

We may obtain the following categories of personal data about individuals through direct interactions with us, or from information provided through client engagements, from suppliers and through other situations.

In some situations, the provision of personal data is required to provide certain services. In such cases this will be indicated on our website or pointed out in the disclaimers or contractual agreements. Furthermore, we may be required to collect certain personal data by law. If you fail to provide such data, we may not be able to provide the services, or we may have to cancel a product or service you have ordered from us.

3.1 Job seekers

Job seekers are individuals visiting our website to browse and access job advertisements and other materials and services publicly available on the website. Job seekers are not contractual customers to Polar Journal AG.

When using our website as job seeker, we process personal data that we need to provide the services and to protect our interests, and that we require by law or other binding regulations.

Polarjobs.com only collects, uses and passes on your personal data if this is permitted by law or if you consent to the collection of data. Personal data is all information that can be used to identify you personally and that can be traced back to you.

• Personal data. We commonly collect the following personal data on job seekers using our website or other services. The type of personal data may vary, depending on the agreed service. These are contact details (e.g. name, telephone numbers, email addresses, and other contact details).

We process the personal data listed for the following purposes:

• To provide professional services and products as indicated on the website.
• Administering, maintaining, developing and ensuring the security and functionality of our information systems, applications and websites.
• Processing online requests, including responding to communications from individuals.
• Sending newsletters to which you have subscribed.
• Preventing fraud or criminal activity, safeguarding our IT systems and handling claims.
• Quality assurance, avoiding conflicts of interest, safeguarding our independence and legitimate claims (e.g. debt collection measures) and defending ourselves against unjustified claims.
• Complying with legal and regulatory obligations relating to sanctions, embargo assessment, countering money laundering, terrorist financing, fraud and other forms of financial crime.

3.2 Customers

Customers are those individuals, companies and organizations who visit and use our website as potential or established contractual business partners and customers of Polar Jobs. 

We process such personal data that we need to process the business relationship. We commonly process the following personal data:

• Contact details: e.g. company name, company`s representative`s name, telephone numbers, email addresses, physical addresses and other contact details, bank details.
   

We process the personal data listed for the following purposes:

• Contract: Processing and fulfilment of the business relationship and communication.
• Processing online requests, including responding to communications from individuals, request for proposals and quotations.
• Sending newsletters to which you have subscribed.
• Preventing fraud or criminal activity, safeguarding our IT systems and handling claims.
• Safeguarding our legitimate interests, such as avoiding conflicts of interest, maintaining independence, quality assurance, administering, maintaining, developing and ensuring the security and functionality of our information systems, applications and websites.
• Complying with legal and regulatory obligations relating to sanctions, embargo assessment, countering money laundering, terrorist financing, fraud and other forms of financial crime.

4. Access data

The website operator or site provider collects data about access to the site and saves it as “server log files”. The following data is logged in this way:

– Website visited – time at the time of access
– Amount of data sent in bytes
– Source/reference from which you reached the page
– Browser used
– Operating system used
– IP address used
The data collected is only used for statistical analysis and to improve the website. However, the website operator reserves the right to check the server log files retrospectively if there are concrete indications of unlawful use.

5. Cookies on our website and use of links to other websites and social media sites

Our website uses cookies. These are small text files that are stored on your end device. Your browser accesses these files. The use of cookies increases the user-friendliness and security of this website.
Common browsers offer the setting option of not allowing cookies. Note: There is no guarantee that you will be able to access all functions of this website without restrictions if you make the appropriate settings.

Our websites will typically contain links to other websites and social media sites, including sites maintained by other Polar Jobs member firms that are not governed by this Privacy Policy. Please review the destination sites’ privacy policies before submitting personal data on those sites. We are not responsible for the content, security or privacy practices employed by other sites.

6. Dealing with comments and contributions

If you leave a contribution or comment on this website, your IP address will be saved. This is for the security of the website operator: if your text violates the law, he would like to be able to trace your identity.

7. Subscriptions

You have the option of subscribing to the entire website as well as to follow-up comments on your contribution. You will receive an e-mail to confirm your e-mail address. Apart from this, no other data will be collected. You can unsubscribe at any time.

8. Google Analytics

This website uses the “Google Analytics” service offered by Google Inc. (1600 Amphitheatre Parkway Mountain View, CA 94043, USA) to analyze website usage by users. The service uses “cookies” – text files that are stored on your end device. The information collected by the cookies is usually sent to a Google server in the USA and stored there.
IP anonymization is used on this website. The IP address of users is truncated within the member states of the EU and the European Economic Area. This truncation eliminates the personal reference of your IP address. As part of the contract data agreement that the website operators have concluded with Google Inc., Google Inc. uses the information collected to analyze website usage and website activity and provides services related to Internet usage.
You have the option of preventing the storage of cookies on your device by making the appropriate settings in your browser. There is no guarantee that you will be able to access all functions of this website without restrictions if your browser does not allow cookies.

You can also use a browser plugin to prevent the information collected by cookies (including your IP address) from being sent to Google Inc. and used by Google Inc. The following link will take you to the corresponding plugin: https://tools.google.com/dlpage/gaoptout?hl=de

Alternatively, you can prevent Google Analytics from collecting data about you within this website by clicking on this link. By clicking on the above link, you download an “opt-out cookie”. Your browser must therefore allow the storage of cookies. If you delete your cookies regularly, you will need to click on the link again each time you visit this website. You can find more information on the use of data by Google Inc. here: https://support.google.com/analytics/answer/6004245?hl=de

9. Newsletter subscription

Polarjobs.com offers you a newsletter in which it informs you about current events and offers. If you would like to subscribe to the newsletter, you must provide a valid e-mail address.

10. Rights of the user: information, correction and deletion

As a user, you can request information free of charge about what personal data has been stored about you. If your request does not conflict with a legal obligation to retain data (e.g. data retention), you have the right to have incorrect data corrected and to have your personal data blocked or deleted.

11. How is personal data protected?

We have put appropriate technical and organizational security policies and procedures in place to protect personal data from loss, misuse, alteration or destruction. We limit access to personal data in general. Those individuals who have access to personal data are required to maintain the confidentiality of such information. We may apply pseudonymization, de-identification and anonymization techniques in efforts to further protect personal data.

If you have access to parts of our websites or use our services, you remain responsible for keeping your user ID and password confidential. Please be aware that the transmission of data via the internet is not completely secure. Whilst we do our best to try to protect the security of your personal data, we cannot ensure or guarantee the security of your data transmitted to our website; any transmission is at your own risk.

12. Do we share personal data with third-parties?

We may share personal data with trusted third parties to help us deliver efficient and quality services and products. Whenever possible we use anonymized personal data. We may engage with several or all of the following categories of recipients:

• Member firms of the Polar Jobs network, where necessary for administrative purposes (e.g. hosting and supporting IT applications, performing client conflict checks) and to provide professional services to our clients.
• Third parties that support us as we provide our services and products (e.g. providers of telecommunication systems, mailroom support, IT system support, archiving services, document production services and cloud-based software services, scanning services).
• Our professional advisers, including lawyers, auditors and insurers.
• Payment service providers.
• Marketing service providers.
• Law enforcement or other government and regulatory agencies or other third parties as required by, and in accordance with, applicable law or regulations.
• Recruitment service providers.

13. How long do we keep personal data?

We retain personal data to provide our services, offer proposals, stay in contact with you and to comply with applicable laws, regulations and professional obligations that we are subject to. We retain personal data for so long as the personal data is needed for the purposes for which it was collected or in line with legal and regulatory requirements or contractual arrangements. As a rule, the statutory retention period is ten years from the end of the business relationship. We will dispose of personal data when we no longer need it.

14. Further information

Your trust is important to us. Therefore, we are always available to answer your questions regarding the processing of your personal data. If you have any questions that are not answered by this data protection declaration or if you would like more detailed information on any point, please contact the management of Polar Journal AG at any time. You can reach us at redaktion(at)polarjournal.ch.

To report concerns you may have about our data processing practices, you can contact the responsible data protection supervisory authority: Federal Data Protection and Information Commissioner, Switzerland.

15. Do we make changes to this Privacy Policy?

We regularly review this Privacy Policy and will post any updates to it on this web page. This Privacy Policy was last updated 10. April 2024.

Zug, April 2024.